Administrative Assistant At US EMBASSY

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Administrative Assistant At US EMBASSY


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The incumbent serves as the administrative assistant to the Regional Marketing Officer for West and Central Africa Regional Business Development Office. The incumbent performs various administrative duties and helps oversee routine office operations central to the Regional Director’s responsibilities. The incumbent serves as a part of the procurement team and helps manage fiscal data control, with combined duties for the office.  Responsibilities include budgetary management assistance of marketing operations across West and Central Africa in twenty-two across the region.

This is a non-supervisory position, which is supervised by the Regional Marketing Officer/Director (RMO)for the US Agency for Global Media/Voice of America.


Qualifications and Evaluations



2 years experience as administrative assistant, financial clerk or secretary position is required.


General knowledge of business administration is required.

Education Requirements:

Two-years’ Post-Secondary education in Management Studies, Finance, Business Administration or Accounting is required.


Post may choose to add the phrase “This may be tested” after a language, skill, and/or ability.  Review the VA template for specific information.

LANGUAGE:  Good working knowledge in English is required. (English language proficiency will be tested).



Skill in the use of modern office equipment such as computer, copier, scanner etc., typing skills. Incumbent should demonstrate a strong and competent working knowledge of Microsoft Word programs, Word, Excel, Power Point, Outlook, Adobe Acrobat, Customer relationship management database software (CRM) is required. Ability to prepare written analysis and statistical reports, to work precisely with information.  Ability to work and carry out projects independently.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.



All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Accra, Ghana may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.


Required Documents

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

  • Copy of Orders/Assignment Notification (or equivalent)
  • Residency and/or Work Permit
  • Passport copy
  • Degree (not transcript)
  • Degree with transcript
  • Language Scores (if available)
  • Driver’s License
  • Certificate or License
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Application Procedures : How To Apply

  • Interested and qualified candidates are to download, complete and submit the offer from AID 309-2 which is available at
  • You must also submit a signed cover letter and a resume.
  • You are to submit Minimum of three (3) and a maximum of five (5) professional references with telephone and e-mail contacts, who are not family members or relatives. The applicant’s references must be able to provide substantive information about his/her past performance and abilities. At least one reference provided should be a current or former supervisor.
  • Include A supplemental document with written responses to the Evaluation Factors listed under
    Section III.
  • Include Relevant educational certificate (s) and work permit or residency permit
  • Offers must be received by the closing date and time on the first page of this solicitation.
    and submitted via email to [email protected]
  • State the position title and solicitation number in the subject line of their email.

CLOSING DATE: 18th February,2021

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